Unsatisfactory Progress
The Institute aims to support students in successfully completing their course. Students who do not meet course requirements may be placed on conditional enrolment or face other academic consequences.
When you may be considered at risk
- Failing more than 50% of your enrolled units in a year → Conditional enrolment the next year.
- Failing a unit for the third time → Conditional enrolment the next year.
Failing at least 50% of units for two consecutive years → Suspension (6 months) or exclusion (12 months).
What happens after suspension or exclusion
- You may re-apply to the Institute by submitting a request to the Registrar.
- Decisions will follow the Admissions and Enrolment Policy and Procedures.
Other circumstances
- The Dean may determine other situations as unsatisfactory progress.
- All such decisions are reported to the Academic Board.
Support available
- The Student Services Team is here to help you. Please contact our team if you have any questions about your enrolment.
- The Student Support Policy and Procedures explain proactive measures to help you succeed.
Attendance and Engagement
Regular attendance and participation are essential for success.
- Attendance is recorded for all classes, including online via the LMS.
- Logging into the LMS counts as attendance.
- Lack of engagement may result in being considered at risk of academic failure.
- Not submitting your assessments or attending class may lead to unit failure and impact course progression.
Support for “At-Risk” Students
The Institute actively identifies students at risk, especially during the first year.
Indicators of being at risk
- Frequent absence from classes.
- Not engaging with LMS.
- Poor performance in early assessments.
- Difficulties with English or Maths skills.
Support Process
| Stage | What happens |
| Stage 1 – Early Identification | Staff may identify students at risk based on attendance, performance, or behaviour. |
| Stage 2 – Informal Support | One-to-one session with Director of Learning & Teaching, Student Services, Unit Coordinator, or Student Support Officer. |
| Stage 3 – Individualised Support | Tailored academic support, English/Maths support, special consideration, or course modifications. Actions documented. |
| Stage 4 – High-Risk Escalation | Extreme risk reported to Registrar and CEO for appropriate action. |
Financial vs Academic Risk
Students may be at risk for financial or academic reasons.
Financial Risk
- Non-payment of tuition or mandatory fees may lead to restricted access, suspension, or exclusion.
- The Institute monitors payments and provides reminders, payment plans, or deferment options.
Academic Risk
- Unsatisfactory engagement or performance may lead to additional support, tutoring, counselling, or formal warnings.
- Continued failure may result in reporting to PRISMS for overseas students.
Academic Risk Levels
| Level | Action |
| Level 1 – Initial | Notification of unsatisfactory engagement. |
| Level 2 – Continued | Follow-up warning; corrective action required. |
| Level 3 – Critical | Final notification; risk of unit failure or inability to progress. |
Cancellation or Suspension of Enrolment
Enrolment may be cancelled or suspended for:
- Disciplinary reasons.
- Non-serious attempts at study (e.g., no attendance, no submissions, no LMS engagement, non-payment of fees).
Students may appeal before any action is taken.
Reporting Unsatisfactory Progress (Overseas Students)
The Institute ensures overseas students comply with visa requirements and course progression.
- Students at risk receive formal intervention support.
- Continued unsatisfactory progress may be reported to PRISMS, with prior notification and appeals.
All actions are documented securely.
Course Extensions
Domestic Students
- Extensions granted for illness, bereavement, academic or administrative issues, or other exceptional circumstances.
- Applications must include: request form, explanation, evidence, and revised study plan.
Overseas Students
- Extensions comply with ESOS requirements and are granted only when reasonable effort has been made.
- Grounds include compassionate/compelling circumstances, misadventure, or course delivery changes.
Approved extensions updated in PRISMS to maintain visa compliance.
Appeals Prior to Reporting or Cancellation
- No reporting, suspension, or cancellation occurs until the internal appeals process is complete.
Appeals may relate to conditional enrolment, suspension, or cancellation.
Consideration of Student Wellbeing
- Student wellbeing, safety, and fairness guide all enrolment and progression decisions.
- Compassionate or compelling circumstances are taken into account.
- Overseas students remain enrolled during appeals unless there is immediate risk to health or safety.
Decisions are documented and communicated clearly, ensuring compliance with ESOS, National Code, and Threshold Standards.
For detailed information visit Course Rules and Progression Policy and Procedures
